Ongoing African Development Bank Recruitment 2020 : Application Procedures

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified, namely: Energy, Agro-business, Industrialization, Integration and Improving the quality of life for the people of Africa.

The African Development Bank (AFDB) is recruiting for a total of four IT and Administrative positions as follows: Recruitment Of Senior Graphic Design Assistant At African Development Bank, Recruitment Of Team Assistant At African Development Bank, Recruitment Of Complex Assistant At African Development Bank, Recruitment Of Operations Analyst At African Development Bank, Recruitment Of Senior Administrative Assistant At African Development Bank

 

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Vacancies Today

  1. Apply: Business And Administrative Job Vacancies (May Week 1 Onward) – 19 Vacancies
  2. Apply: Healthcare Job Vacancies (May Week 1 Onward) – 4 Vacancies
  3. Apply: Agriculture Job Vacancies (May Week 1 Onward) – 2 Vacancies
  4. Newmont Mining Corporation Limited Nationwide Recruitment- 5 New Vacancies
  5. Apply: Engineering And Technical Job Vacancies – 5 Vacancies
  6. Atebubu College of Education Recruitment 2020
  7. Accra College of Education Recruitment 2020
  8. Ongoing Local Government Service ( LGS ) Recruitment 2020
  9. Ongoing Rwandan High Commission Recruitment 2020
  10. Ongoing Ghana Revenue Authority ( GRA ) Recruitment 2020
  11. Apply: Information Technology (IT) Job Vacancies (May Week 1 Onward) – 5 Vacancies

 

 

Recruitment Of Media Relations and Communication Officer at African Development Bank

 

Under the general guidance and supervision of the Division Manager, Communication and External Relations – PCER.1, the incumbent will liaise with media houses and be responsible for disseminating information to the press to raise awareness around the Bank’s mission, policies, projects and achievements in a positive, consistent and credible manner. He will also support the editorial team in writing media advisories, press releases and media briefing kits and other collaterals.

Job responsibilities

 

Under the overall supervision of the Division Manager, Communication and External Relations – PCER.1, the Francophone Media Relations and Communication Officer has the following responsibilities:

Media Relations

  • Respond to and follow through on requests for information from the media, determining appropriate, accurate responses and appropriate contacts for response.
  • Pitch and solicit press interest in a range of Bank projects, products and issues through interview opportunities with the Bank’s President, Vice Presidents, Directors and Regional Directors, etc.
  • Write media advisories.
  • Prepare daily press digest for the Bank’s internal audiences.
  • Disseminate press releases and external communication of information through various media that are designed to keep the public informed of the Bank’s accomplishments or points of view.
  • Selects top-tier media outlets for dissemination of thematic op eds by the Bank’s senior management.
  • Cultivate and maintain knowledge of and relationships with key news media at local, pan-African and international levels.
  • Develop, update and maintain media contact lists/ database.
  • Prepare media monitoring reports on mentions of the Bank in international, pan-African and French-speaking media.

Press events

  • Organize general media engagement activities and large media events with up to 200 journalists:
    • Editors’ roundtables
    • Training sessions for journalists
    • Project site visits
    • Media breakfasts, stakeholder events, statutory and press conferences, etc.
  • Coordinate all logistics for press events:
  • Manage Bank media center during Bank statutory events (Annual Meetings, Africa Investment Forum, Africa Economic Conference):
    • responding to media requests
    • alerting journalists about key events to cover (press conferences, media briefings)
    • ensuring logistics for journalists between conference venue and hotels
    • distributing media advisories and interview schedules
    • facilitating interview opportunities

Editorial

  • Support the editorial team in writing media advisories, press releases and media briefing kits and other collaterals.

Other duties

  • Keep up-to-date with all issues that affect the Bank.
  • Ensure PCER’s subscription to key newspapers and magazines and to other communication-related services is maintained: following up on contract renewals, payment of invoices.
  • Other communications and external relations duties as may be assigned by the Supervisor.

 

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Job Qualification And Experience

  1. Hold a master’s degree in communication, journalism or related areas.
  2. Have a minimum four (4) years of experience in media relations (preferably in multilateral development banks).
  3. Journalistic background with strong written and verbal communication skills, able to deliver clear, concise information tailored to specific and varied audiences.
  4. Proven experience in event planning or event coordination in a corporate environment.
  5. Good overall knowledge of communication and media platforms.
  6. Excellent command of French (written and spoken). Working knowledge of English would be an added advantage.
  7. Excellent organizational, negotiation, and multitasking skills.
  8. Able to quickly blend into and maintain a smooth working relationship with a multilingual team.
  9. Be able to work efficiently under stress.
  10. Detail-oriented and organized, ensuring quality and consistent output.
  11. Ability to effectively solve problems, think creatively, make decisions and act, exercising independent judgment.
  12. Ability to maintain a professional and positive attitude and work with a team or independently with little guidance in a fast-paced, changing environment.
  13. Ability to work on tight deadlines and under pressure.
  14. Ability to manage multiple projects independently.
  15. Proficiency in MS Office applications (Word, Excel and PowerPoint.)

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : AFDB Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the AFDB Recruitment form
  5. Then click on the submit button to submit

 

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PREVIOUS BUT ONGOING RECRUITMENT

 

Recruitment Of Chief Information Technology Auditor – African Development Bank

 

Duties and responsibilities

Under the supervision and guidance of the Division Manager, the Chief Information Technology Auditor will:

 

DATA ANALYTICS

  1. Lead the development and implementation of the data analytics strategy.
  2. Engage with Management to identify and implement opportunities for continuous improvement of data analytics processes and automation of manual activities and take ownership of new process implementations.
  3. Contribute to the identification of data analytics opportunities during engagement planning.
  4. Supervise in the development of dynamic dashboards and reporting tools for monitoring department activities such as follow-up of audit recommendations, staff utilization, and engagement status monitoring.
  5. Serve as a lead for data analytics knowledgeable resource in advising on tools and techniques to improve the collection, analysis, and reporting on data. In addition, facilitate staff capacity building and relevant change management activities.

 

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IT AUDITS

  1. Lead Audit Team / Plan to conduct audits of highly diversified Bank-wide activities or operations relating to the financial, administrative, and operational functions with a strong focus on data analytics and IT of the Bank.
  2. Plan audits and determine the audit objectives, scope, criteria, methodology to be used as well as staff and budget resources required to ensure that the audit adequately covers the selected area of the Bank’s operations, activities, systems, and controls with a strong focus on data analytics.
  3. Prepare Audit Programme or modify existing ones (if any), to ensure a systematic approach to the audit and ensure that the scope of the audit is covered adequately. In addition, lead the automation if risk assessment for the audit programme.
  4. Conduct the fieldwork by collecting data, documents, and information, testing and analyzing such information, identifying weaknesses, causes and effects of variances, errors, non-compliance with rules, regulations, policies, procedures, etc.
  5. Supervise and review the work performed by other Auditors and Consultants to ensure that objectives are achieved; working papers adequately support the findings, conclusions, and recommendations, and the report is accurate, objective, clear, concise, constructive, and timely.
  6. Lead Audit Missions to Member Countries’ organizations, Project Executing Agencies, and Sites.  Advice on compliance with Bank Rules, Regulations, Policies, and Procedures to improve project implementation.
  7. Select and present and discuss audit findings of particularly significant impact or recommendations for substantial changes in procedures, workflow, or organization, with concerned Managers and Directors to obtain their agreement.
  8. Prepare the Preliminary Audit Report containing observations, conclusions, and recommendations to tighten controls, safeguard the assets or image of the Bank, improve working procedures and ensure that resources are efficiently utilized, under the supervision of the Manager for transmission to the Auditor General.
  9. Prepare the Final Internal Audit Report after incorporating the comments of the auditee Departments under the supervision of the Manager for transmission to the Auditor General.
  10. Propose and prepare broad audit guidelines, data analytics manuals, procedures, and standards for internal audit activities to ensures consistency of audit approach, independence, objectivity, professional proficiency, and due care.
  11. Coordinate the External Quality Assurance Reviews usually conducted by External Auditors or Institute of External Auditors or Internal Audit Department of a Multilateral Development Bank, to facilitate their work by collecting all the data, documents, information requested in all Departments, sending survey questionnaires to all Directors, arranging and attending their meetings with Directors and Top Management, reading and commenting on their draft Reports.

 

Job Qualifications And Experirence

  1. A minimum of a Master degree or its equivalent in Audit, Finance, Accounting, Business Administration, Computer Science, Mathematics, Statistics, Information Systems, and an internationally recognized professional certification.
  2. A minimum of seven (7) years of auditing experience in an internationally recognized professional accounting firm or an International Financial Institution, including 3 years in leading teams of auditors.  Practical data analytics experience would be a plus.
  3. Sound knowledge and auditing experience of treasury IT products and information systems such as SAP Net Weaver system, Enterprise Risk Management (ERM), Integrated Audit Approach.
  4. A professional certification, such as, CISA, CIA, CISSP, or CISM is a plus.  Experience with computer-assisted audit tools is a plus.
  5. Other desirable competencies: analytical, programming, data-intuition, and problem-solving skills in areas such as data extraction, analysis and machine learning, leveraging tools such as SQL, Python, Tableaux, R, ACL, Oracle Optics, and Qlikview.  Ability to produce clear graphical representations and compelling data visualizations using tools such as Power BI.
  6. Ability to deal with sensitive issues in a multi-cultural environment and to build effective working relations with colleagues
  7. Demonstrated ability to meet deadlines while ensuring quality and exceeding client expectations.
  8. Ability to apply international audit standards to deliver quality audit report in line with the Bank’s strategy needs/situation
  9. Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language.

 

You can also join our Telegram forum to make all your enquiries known. Here is the forum: >>> Job Vacancies Announcement And Teacher Discussion Forum  <<<

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : AFDB Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the AFDB Recruitment form
  5. Then click on the submit button to submit

 

 

 

Recruitment Of Director Corporate Information Technology Services At African Development Bank

Duties and responsibilities

Under the overall supervision of the Vice-President for Human Resources and Corporate Services, the Director for CHIS will perform the following duties:

  1. Define and execute the Bank’s information technology strategy and digital strategy and programmes that are aligned with the Bank’s business strategy;
  2. Plan, organize, direct and supervise the activities of the Department: set its goals and objectives, lead the team of the department, evaluate its performance, manage the staff potential, and determine staff training needs;
  3. Lead digital transformation process and programs at the Bank;
  4. Champion and lead the Bank’s digital transformation into a Smart Bank;
  5. Identify digital technology trends and assess their impact on the Bank’s resources and strategies/plans, and prepare the said ICT/Digital strategies/plans in the short and long terms, and defend them before the Bank’s Management and Board of Directors;
  6. Utilise expert knowledge and understanding of ICT implications for changing operational needs to clearly and effectively explain complex concepts, as well as formulate and communicate the operational value of investments, expenditures and resources related to information technology;
  7. Prepare the capital and administrative budgets for information technologies, and ensure their proper execution and optimal use of resources, in compliance with the existing procedures and rules;
  8. Advise and make recommendations to the President, Vice-Presidents and Board of Directors on all matters relating to information systems and digital technology;
  9. Ensure the implementation of policies and procedures to maintain an effective level of security for the Bank’s ICT resources and systems; in liaison with the Security Unit and the Cyber Security Unit;
  10. Ensure the efficient operation of the network including CLOUD network connections/interactions, assist internal customers, ensure required training and manage changes associated with technology trends;
  11. Supervise the operation of devices for centralized data processing and office automation equipment, and take corrective measures, where necessary, to ensure continued information technology services to Bank staff;
  12. Ensure operation and development of ICT systems that allow for continuity of Bank activities in emergency and disaster situations;
  13. Maintain effective working external relations with partners, suppliers, other multilateral development banks (MDB), non-governmental organizations, and other international entities or institutions, as may be needed in the execution of work programs
  14. Represent the Bank in committees and boards whose activities are related to information technology and ICT matters related to work methodologies.
  15. Perform any other duties as may be needed to effectively perform this role

 

Job Qualifications And Experience

  1. At least a Master’s degree or its equivalent in computer science, information systems, business administration or in closely related disciplines;
  2. At least fifteen (15) years of extensive experience in positions of increasing responsibility in information technology, with at least 10 years in a management position;
  3. Solid experience in planning and implementing ICT strategy, as well as in formulating, applying, and assessing ICT policies, programmes and major projects; up-to-date knowledge of ICT and its trends
  4. Practical experience in ICT Governance, agile management, and DevOps
  5. A proven record of effectively leading teams in the effective implementation of ICT programmes including appropriate deployment of human resources to meet business needs
  6. Exceptional capacity to engage in strategic thinking, as well as display analytical perception in planning and implementing ICT strategies;
  7. Proven ability to weigh alternative solutions to situations, recommend the best alternative, and effectively and efficiently deploy resources to achieve optimum results
  8. Experience in a similar matrix organization with multiple locations and demonstrated capabilities to effectively lead central ICT services in a fast-paced, dynamic multi-project environment
  9. Experience in reconciling department budgets to minimise costs and ensure cost effectiveness and managing both CAPEX and OPEX.
  10. A track record of effectively managing the entire process of acquiring products or services to support business operations, including: identifying business needs, specifying the requirements to address these needs, identifying potential suppliers, soliciting bids and proposals, evaluating bids and proposals, awarding contracts or purchase orders, tracking progress and ensuring compliance, taking delivery, inspecting and inventorying the deliverable, paying the supplier, and ongoing cost and supplier performance management against contracts / work schedules / agreed deliverables
  11. Knowledge of relevant national and international legislation. E.g.: Data Protection Act, EU Procurement Directive
  12. Able to build trust amongst all their contacts, across all levels within the organization in order to build a foundation for long term relationships and information exchange.
  13. Exceptional communication skills, including issue resolution, negotiation and conflict management
  14. Strong interpersonal skills and capacity to influence and inspire confidence;
  15. Strong managerial skills, including interpersonal communication and client-orientation;
  16. Ability to undertake sound analysis (skills and methods), in order to conceptualize future work or organizational changes and develop strategies for change which includes strategic mind-set and capacity to translate strategic thinking into a compelling plan of action of a large international institution;
  17. Ability to build partnerships with a broad range of clients and deliver results that meet the needs and long term interests of clients within and outside the institution;
  18. Demonstrated ability to ensure the timely accomplishment of tasks in the Department by giving valuable advice and providing constructive feedback;
  19. Ability to build and lead a motivated and committed team across functional boundaries and utilize talent and expertise of team members in a productive way;
  20. Excellent written and verbal communications skills in French or English with a good working knowledge of the other language;
  21. Competence in the use of standard Microsoft Office Suite applications (Microsoft office: Word excel, Power Point, MS Project and Office 365) and preferably SAP.

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : AFDB Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the AFDB Recruitment form
  5. Then click on the submit button to submit

 

A lot Of  Time And Effort Goes Into Verifying and Sorting Credible Job Vacancies For You. Please Show Appreciation By Subscribing To Our YouTube channel. Click the button below and click on the subscribe button below the cover image on the next page. If you are not logged in to your gmail account, you will be asked to login

 

 

 

 

PREVIOUS RECRUITMENT

1. Recruitment Of Senior Graphic Design Assistant At African Development Bank

 

Reporting to the Director CHLS, the Senior Graphic Design Assistant undertakes graphic and formatting activities for all documents processed by the Department for use at Board level and Bank-wide. He/she leads the graphic design and formatting section of the Department and provides technical support on all graphics-related issues. Although working directly under the Director, he/she maintains functional relationship with other managers of the Department.

 

DUTIES AND RESPONSIBILITIES

 

Graphic Design, layout and publication activities

  1. Handle Graphic Design activities, namely design, composition, layout, production and publication of CHLS documents;
  2. Undertake activities relating to illustrations, glossaries, posters, brochures, informational media, communication media, innovative media, web page, etc.;
  3. Handle the graphics chain, follow up production at the printery (digital large format, etc.);
  4. Monitor progress in new technologies, with a focus on relevant application software;
  5. v) Design layout using the latest technology, including style sheets. Create, modify and arrange         elements for use in software applications (Photoshop, In-design, Xpress, Illustrator, Flash);
  6. Develop technical specifications for publications;
  7. Monitor and contribute to the publication of glossaries, lexicons, brochures, mock-ups, posters, and other CHLS products.

       Technical assistance to the team

  1. Provide technical support to colleagues in graphic design, text processing and formatting;
  2. Assist translators in solving complex graphic and layout issues in the course of their assignment;
  3. Solve technical issues relating to the use of relevant software;
  4. Work closely with SNOQ on all mater relating to the BBPS at CHLS level for Board documents and other corporate events;
  5. Assist the Department in the production of power point presentations and other complex publications.

 

Text processing activities

  1. Undertake text processing activities, bearing in mind quality, conformity to rules and procedures and timeliness;
  2. Design and improve methods of work under the supervision of the Document Control Officer;
  3. Ensure quality control of work done by the Graphic Design Assistant and the Text Processor;
  4. Ensure compliance with Bank formatting rules, Corporate timeframes and Board Agenda;
  5. Take necessary steps for immediate delivery after formatting and graphic design operations;
  6. Plan and organize work and ensure delivery of high-quality products;
  7. Produce final documents, paying special attention to maps, layout, tables, figures, organigrams and other insertions.

 

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JOB QUALIFICATIONS

  1. Minimum of Bachelor’s degree or equivalent certificate in graphic art, marketing or visual communication from a tertiary institution; training in graphic arts or equivalent field;
  2. At least six years of practical and professional experience, with sound knowledge of the graphics chain;
  3. Good interpersonal relations with colleagues and external collaborators, problem-solver, client-oriented, team player;
  4. Ability to work under constant pressure;
  5. Ability to work overtime and non-working days, as necessary;
  6. Open mind and close attention to detail;
  7. General knowledge in ICTs.
  8. Familiarity with language software such as Multitrans/Hermes;
  9. Sound knowledge of the design, creation and management of Web Sites;
  10. Familiarity with evolving graphic arts technologies;
  11. Ability to communicate efficiently (written and oral) in English and French;
  12. Ability to use all the Microsoft standard software used in the Bank and Familiarity with interpretation management software and ADB budget processes (SAP, SRAS) and procurement systems.

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : African Development Bank Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the African Development Bank Recruitment form
  5. Then click on the submit button to submit

 

You can also join our Telegram forum to make all your enquiries known. Here is the forum: >>> Job Vacancies Announcement And Teacher Discussion Forum  <<<

 

2. Recruitment Of Team Assistant At African Development Bank

 

The job of Team Assistant which falls under General Support Services that provides administrative support for the smooth running of the Department, ensures that the Director is freed from all tasks which could otherwise impede the efficient discharge of high duties and responsibilities. Each Department has its unique functions, but the Team Assistant for the Department works more or less uniformly irrespective of the Departments to assure hitch-free operations within the office of the respective Directorate. Accordingly, his/her job facilitates and contributes to the success of the Director in performing his/her role for the achievement of the High 5s.

 

DUTIES AND RESPONSIBILITIES

 

WORK FLOW MANAGEMENT

  • Receive and register all incoming and outgoing documents of the Department;
  • Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
  • Draft general or administrative correspondence on own initiative or on the basis of instructions and finalize for the Director’s signature;
  • Verify that outgoing correspondence is presented in accordance with the Bank’s accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Director for clearance, approval or signature;
  • Review and classify priority and important correspondences and submit accordingly;
  • Follow-up and ensure that target dates and deadlines are met using appropriate tracking tools, and that correspondence and queries are responded to in a timely manner;
  • Channel correspondence for action by the Director or send directly to the concerned Division, if necessary.

COMMUNICATION AND LIAISON

  • Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned divisions, as appropriate;
  • Screen Director’s calls/visitors, make appointments for visitors to meet the Director or the Division Manager concerned;
  • Provide background information to the Director for appointments with official visitors and/or staff members;
  • Relay information between Director, Division Managers and other staff members of the department;
  • Follow up on work deadlines with Division Managers;
  • Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director’s Agenda for the week;
  • Arrange time and venue for meetings, collect necessary background materials of meetings needed from the relevant Departments/Divisions; Remind Division Managers and other staff members about scheduled meetings.

RECORD KEEPING AND DOCUMENTATION

  • Maintain a filing system in both hard and soft copies to meet the needs of the Department;
  • Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
  • Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team’s staff, checking their availability and ensuring they have the appropriate briefing files and documents;
  • Maintain Contact address / Mailing directory of partners working with the Department.

OFFICE ADMINISTRATION, BUDGET AND FINANCE

  • Make travel arrangements for the Director including tickets, hotel reservation, etc.;
  • Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
  • Perform other office administration tasks (photocopies, emails) when the need arises, Administration, Budget and Finance;
  • Assists in and advises the Director and Managers on a variety of administrative and personnel matters;
  • Establishes stock control system for the management of office supplies and other bank properties (Personal computers, printers, faxes.), centralizes requests for office supplies submitted by staff within the department and makes provisions in order to ensure distribution of the required items;
  • Negotiates with CHGS allocation of appropriate office space for the Unit by providing justifications; responsible for organizing and coordinating office moving operations;
  • Contributes to preparation of budget of department as Mid-year budget retrospective by;
  • Collecting facts and presenting them for decision making; recording data, monitoring and reporting on the department budget implementation level;
  • Initiating actions on expenses to be incurred, processing requests for recruitment of short-term staff and consultants, missions, with particular attention to the procedures, follow-up of the required travel authorizations, contracts and payments;
  • Arrange travel, visa and accommodation for staff going on missions;
  • Initiate and prepare various administrative documents and forms, such as staff list, Staff missions, training programs, staff absence (annual leave, home leave, excused absence and maternity leave) as well as statistical data when required on staff;
  • Manage create process reports in SAP;
  • Store inventory control, reception, management and distribution of promotional items.

 

JOB QUALIFICATIONS

  • Hold at least a Bachelor’s degree in Business Management, Commerce, Administration or related discipline;
  • Training in secretarial Science and/or Administration and Office Management is advantageous;
  • Have a minimum of four (4) years of relevant and practical experience in administrative and secretarial roles, in similar offices of international Organizations, Development Banks or similar institutions;
  • Having private sector experience will be an added advantage;
  • Good knowledge of administration and office support services, including systems and procedures;
  • Good coordination skills – methodical and self-organized;
  • Demonstrable commitment to delivering excellent customer service focused reception and administration service;
  • Good interpersonal, planning and organizational skills;
  • Ability to think quickly to respond to immediate requests;
  • Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
  • Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
  • Communication;
  • Problem Solving;
  • Client Orientation;
  • Team working;
  • Operational Effectiveness;
  • Innovation and Creativity;
  • Attention to detail;
  • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
  • Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : African Development Bank Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the African Development Bank Recruitment form
  5. Then click on the submit button to submit

 

 

3. Recruitment Of Complex Assistant At African Development Bank

 

The Complex Assistant falls under General Support Services that provides administrative support for the smooth running of the Complex, ensures that the Vice President is freed from all tasks which could otherwise impede the efficient discharge of higher duties and responsibilities.

In line with the Complex work programme and day-to-day administration, the Complex Assistant works to assure hitch-free operations within the office of the Vice-President. Accordingly, the Complex Assistant’s job facilitates and contributes to the success of the Vice-President in performing his/her role as a key function in the Bank’s strategy for the achievement of the High 5s.

As part of the Front office of the Vice President, Human Resources and Corporate Services (CHVP), the Complex Assistant position plays an administrative role to support the Vice President in ensuring an effective and efficient management of the Vice Presidency work. The Complex Assistant position works in collaboration with the Front office and other Assistants in Departments/ Divisions, to assist the Vice President manage the work plan of the CHVP complex; and is specifically required to:

  1. Provide high level and centralized administrative and secretarial support to the Vice President’s office on a day-to-day basis (office and personnel management; meetings, drafting correspondence, summary records and internal memoranda, Mission, etc.).
  2. Maintain liaison with Departments in the Complex and other organizational units in respect of activities related to administrative, linguistic, IT, Human Resources and logistic support;
  3. Follow up requests for information from other departments as well as disseminating information relevant to the department/Complex.

 

DUTIES AND RESPONSIBILITIES

 

a.Workflow Management

  1. Devise and maintain office systems to deal efficiently with paper flow; organize and store paperwork, documents and computer-based information;
  2. Track and follow up on documents: deal with incoming email, faxes, post and correspondence;
  3. Distribute relevant documents/ papers from the Vice President’s office and maintain a follow up system as required.
  4. Develop efficient and effective systems and routines for the administration of the VP’s office including routines for proper receipt and follow up of memorandums, correspondence to ensure timely responses, efficient telephone system, and management of the VP’s briefing and mission files.

 

b.Office Administration

  1. Organize and attend to the Vice-President’s multiple engagements as required such as conferences, appointments, luncheons and other official events;
  2. Ensure that the Vice President is well-prepared for these meetings and engagements through provision of Agenda, minutes and supporting documents; or IT support for teleconference/ VC
  3. Arrange travel, visas and accommodation and, occasionally, travel with the Vice President to provide general assistance;
  4. Coordinate visits and appointments of senior management and other high-level visitors (e.g. Ministries, Governors, Embassies, Representations and sister institutions, agencies, relating to direct contacts with the VP) as needed; including setting up appointments, arranging logistics and transportation; and ensuring security, protocol, and divisional involvement.
  5. Handle internal and general enquiries: screen telephone calls and requests as appropriate; welcome and look after visitors; organize and maintain diaries and make appointments;
  6. Provide administrative assistance to the Vice-President, Vice President’s Advisor and Vice President’s Assistant, as required. These include the management of the filing and retrieval system;
  7. Screen incoming calls to ensure the effective use of the Vice President’s time.
  8. Coordinate the Board Rolling Agenda (BRAG) calendar regarding Board meetings and serve as main contact regarding meeting dates/venue.
  9. Maintain close links and collaboration with the front offices of the President and Senior Vice President; and of the various Vice Presidencies and departments within the Bank; and those of the executives of other international institutions

 

c.Resources Management

  1. Create and process expense reports;
  2. Assist the management in issues concerning resources such as administrative budget; independently monitor and review expenses and bring emerging issues to the attention of the Vice President.

d.Support Analytical Work

  1. Produce documents, briefing papers, reports, spreadsheets and presentations;
  2. Take notes at meetings, write letters, prepare minutes – as requested;
  3. Ensure adherence to African Development Bank Group guidelines for all administrative undertakings;
  4. Respond to inquiries from Bank executives, liaise with clients and other staff, Facilitate coordination with other vice-presidencies; partner and work with other Assistants and groups in different locations;
  5. Carry out background research and present findings into subjects the Vice-President is dealing with.

 

e.Support the Front Office Team and Assistants in the Complex

  1. Contributes to the CHVP Front office Work Program development
  2. Maintains and continuously improves the Front Office e-filing system for better recovery of important documents
  3. Update Administrative cases database in the Case Management System
  4. Collaboratively work with the Senior Administrative Assistant on the VP’s Travel on mission (Logistics) and Budgeting.
  5. Attend meetings at the request of the VP or senior management, take minutes and report back as necessary
  6. Draft correspondences, memos, letters, spreadsheets and forms for VP; and ensure high standard output quality and harmonization of all corporate documents.
  7. Screen all incoming documents for quality assurance and make sure that VP’s remarks are addressed
  8. Perform any other duty pertinent to the work, assigned by the VP, or senior staff

 

JOB QUALIFICATIONS

  1. Hold at least a Bachelor’s degree or its equivalent in Business Management, Commerce, Administration or related discipline;
  2. Training in report writing/administration/office management is advantageous;
  3. Have a minimum of five (5) years of relevant and practical experience, in an executive office in a support function;
  4. Experience in supporting operations of international organizations is preferable;
  5. Having private sector experience will be an added advantage;
  6. Innovation and creativity;
  7. Communication;
  8. Problem solving;
  9. Client orientation;
  10. Team working and relationships;
  11. Operational effectiveness;
  12. Inter-cultural sensitivity;
  13. Able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting;
  14. Skills in handling internal and external requests efficiently;
  15. Excellent sense of initiative, confidentiality, enthusiasm, and team spirit;
  16. Organization – Time, Space and Task Skills;
  17. Broad knowledge of Business Concepts;
  18. Good knowledge of Administration and Office Support Services including Systems and Procedures;
  19. Proficiency in use of standard office equipment e.g., Computer, fax, photocopier, scanner, etc.;
  20. Advanced proficiency to quickly adapt to new technology by acquiring required skills;
  21. Ability to deploy sound judgment and make reasonable decisions in the absence of direction;
  22. Ability to deploy knowledge, skills and abilities to work effectively without constant and direct supervision or guidance;
  23. Ability to adjust to multiple deadlines and attention to detail while working with diverse workforce;
  24. Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other;
  25. Bilingualism, knowledge of Arabic, Portuguese, etc. is an advantage;
  26. Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : African Development Bank Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the African Development Bank Recruitment form
  5. Then click on the submit button to submit

 

 

 

4. Recruitment Of Operations Analyst At African Development Bank

 

Under the Supervision of the Operations Implementation Support Division Manager, the Operations Analyst will support the implementation of its operational work programmes. The Operations Analyst’s responsibilities will include collecting, analysing, and providing data and data analysis that are necessary for the execution of the work program. The Operations Analyst in performing his/her functions, facilitates the work and decision making for the Management and Task teams in the concerned Department.

 

DUTIES AND RESPONSIBILITIES

 

Business Analysis

  1. Work closely with the Operations Implementation Support Division Manager to prioritise information required to facilitate substantiated decisions or serve as input to Board Documents that originate from the regions;
  2. Conduct ad-hoc analysis as required;
  3. Carry out collection and analyses of supervision data, disbursement ledgers and procurement data of active projects in the portfolio of the Region with particular focus on reporting on the performance of active projects and giving special attention to alerted projects in Bank Dashboard;
  4. Engage different business users, subject matter experts and other critical resources during the process of gathering and analysing data requirements;
  5. Analyse gathered data according to requirements and create reliable data platforms;
  6. Validate information to establish its accuracy and resource reference;
  7. Provide well-defined gap analysis;

Database Administration

  1. Contribute to the Design and maintenance of a Database for the Region’s portfolio of active and pipeline projects;

Monitoring of Portfolio

  1.  Continuous and or frequent monitoring of portfolios;

Reporting

  1. Contribute to the preparation of monthly, quarterly, annual and ad hoc reports on the management and performance of the Region’s portfolio inclusive but not limited to: loan/grant effectiveness, supervision rating, disbursement trends, loan cancellation, status of project audits and, status of Project Completion Reports;
  2. Provide support or inputs to reports on the compliance of the Borrower with the Bank’s General Conditions and covenants applicable to loans and grants;
  3. Report on accuracy and completeness of SAP data regarding the department’s portfolio;

Risk management

  1. Assist in ensuring that all reports and activities comply with Bank requirements in terms of Rules, Policies and Presidential Directives that eliminate any audit finding pertaining to tasks;

Preparation of Reviews

  1. Assist with the preparation of region/country portfolios reviews and region/country portfolios implementation supervisions;
  2. Contribute to the preparation and the monitoring of the Annual Work Program and regular updates of the Work Programs for the Region using the established or as directed schedules;
  3. Assist in the preparation of the Annual Activity Reports and Portfolio Analysis Reports;

Stakeholder Management

  1. Establish working relationships that facilitate the gathering of information, data & relevant documents that assist in providing the necessary report or document or terms of reference as required by superiors;

Championing the Complex / Regional mandate and purpose

  1. Providing direct and indirect operational support that contribute to the Regional output and mandate;

 

JOB QUALIFICATIONS

  1. Hold at least a Master’s degree or its equivalent in Economics, Business Management, Information Technology or in a related discipline;
  2. Have a minimum of four (4) years of relevant professional experience in compiling management information, data analysis and formulation of data models;
  3. Demonstrated experience in Data Management in Development or similar organizations;
  4. Experience working in a team in a multi-cultural, multi-disciplinary, international and professional environment;
  5. Comprehensive understanding of projects structures, including project planning, risk management strategy, communication management strategy, lessons learned & critical success factors, strategies, policies, procedures and practices of other similar institutions;
  6. Acute knowledge and understanding of the elements essential for the effective delivery and measurement of development impacts through projects and programs in Africa;
  7. Ability to identify and create meaningful linkages across sectors to drive data management at a country and regional level;
  8. Good understanding of the organization’s systems and capabilities; ability to analyse business operations to understand possible strengths and weaknesses and determine opportunities to fast track processes that facilitate informed decision making;
  9. Ability to make effective, timely and well-determined actions and/or intervention for results delivery;
  10. Demonstrated Competency in project cycle management;
  11. A Structured Query Language (SQL) Certification will be an added advantage;
  12. Private Sector experience will be an added advantage;
  13. Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other language;
  14. Proficient in the use of standard MS Office software (Word, Excel, PowerPoint) Practical knowledge of SAP systems will be an advantage.

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : African Development Bank Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the African Development Bank Recruitment form
  5. Then click on the submit button to submit

 

 

 

5. Recruitment Of Senior Administrative Assistant At African Development Bank

 

Under the supervision of the Head, CHMH, the Administrative Assistant would be required to work closely and effectively with the CHMH team, to provide a wide range of administrative support and assistance in the implementation of the CHMH work program.

 

DUTIES AND RESPONSIBILITIES

 

The Administrative Assistant would be required to work closely and effectively with the CHMH Team. Specific tasks would include, but are not limited to the following:

  • Acts as focal point for administrative organization and follow up on matters relating to CHMH activities and ensure all correspondence is well managed.
  • Maintain familiarity with contents of operational documents and reports, keeping abreast of Bank’s policies, procedures and work processes.
  • Provide logistical support for meetings and other activities to coordinate activities related to work across all the sections of the unit.
  • Take notes at meetings, write letters, and prepare minutes as requested.
  • Assist in finalizing travel arrangements (booking tickets, accommodation, visa, preparing Travel Requests, Statement of Expenses).
  • Maintain records for the CHMH Team (both paper and electronic in SAP.) in accordance with Bank’s guidelines.
  • Updating and maintaining various staff lists from time to time
  • Provide logistical support (room booking, and communication requirements, catering requests, etc) for Staff Meetings, trainings, and other events.
  • Provide general administrative support for the CHMH by liaising with CGHS in respect of office accommodation, allocation of office furniture, equipment and supplies.
  • Request for repair and maintenance works and follow-up to ensure that such works have been satisfactorily carried out.
  • Other tasks assigned by the Head, CHMH

 

JOB QUALIFICATIONS

  • A Bachelor’s or equivalent degree in Human Resources Management, Social Sciences, Business Administration, Accounting, Finance or related discipline
  • A minimum of 6 years of relevant, practical experience in administrative work, preferably in Human Resources Management or Social Welfare environment.
  • Honesty and sensitivity to client’s needs.
  • Ability to communicate with clients.
  • Possess problem solving skill & Client Orientation
  • Ability to work under pressure, prioritize work, meet strict deadlines and work in team
  • Ability to work in a multi-cultural environment as a team player with excellent interpersonal and organizational skills
  • Ability to be discrete and maintain a high degree of confidentiality;
  • Excellent writing skills;
  • Excellent verbal and written communication skills in French or English, with a good working knowledge of the other language.
  • Competence with standard Microsoft Office applications such as Word, Excel Access, PowerPoint
  • Knowledge of SAP HR & FI (GL, Accounts payable and Receivable) is an advantage

 

Application Procedures : How To Apply

  1. Interested and qualified persons should visit the : African Development Bank Recruitment Portal
  2. Then read through the job offer
  3. Afterwards click on the apply for this position button
  4. Then fill the African Development Bank Recruitment form
  5. Then click on the submit button to submit

 

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One comment

  1. Belinda Naa Kowah Quaye

    There’s no link to send our resume to

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