Ghana National Service Scheme Procedures And All Details 2020 / 2021

The Ghana National Service Scheme (NSS) has  officially released PIN codes, Postings and guidelines for the National Service Registration for final year students from all accredited tertiary institutions  in Ghana to enable them to register for their mandatory national service for the  2020 /2021 service year. The NSS announced to prospective service personnel and the general public that the online registration starts on Friday, 24th April, 2020 and ends on Thursday 31st May 2020. Pin codes for the national service registration has therefore been released  for the national service registration for final year students from all accredited tertiary institutions  in Ghana to enable them to register for their mandatory national service for the  2020 /2021 service year.

 

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Table of Contents

The Official Statement On Release Of Pincodes:

 

The National Service Scheme ( NSS ) Has today April 24th, 2020 released pincodes for registration a total of One Hundred And Eleven Thousand Thousand Six Hundred and Thirteen (111,613) pincodes for all eligible final year students from all accredited tertiary institutions  in the country to do their mandatory national service for the  2020 /2021 service year. The official statement reads:

All prospective national service personnel are hereby requested to visit the National Service Scheme ( NSS ) website at www.nss.gov.gh to access their PIN codes with their respective Index Numbers And Date Of Birth and proceed to any branch of ADB Bank LTD throughout the country to make payment of an amount of GHC 40

However the use MTN mobile money is advised to reduce the frequency of human contact in the wake of the covid 19 pandemic. For those who resort to pin code activation via MTN mobile money, payment of an amount of GHC 41 is required.

Management urges all prospective National Service Personnel to ensure that they complete their enrollment process on or before Thursday 31st May 2020.

 

This article contains details of all you need to know about the entire Ghana National Service Scheme Procedures from registration, to earning your monthly allowance, to receiving your national service certificate. Detailed topics covered in this article include: The Online National Service Registration Procedures 2020 / 2021, National Service Requirement, How To check and Pay for National Service Pin Code, Things To Note When Filling The National Service Enrollment Form, How To Do The Ghana National Service Online Registration If Your ID Is Rejected On The Enrollment Page, Posting To Preferred Institution For National Service Without Paying A Dime, How to Check For National Service Postings /  Placement After Registration,  How To Print Your Appointment Letter And  What To Do Next,  How to schedule Appointment For National Service Validation After Registration And Placement, The National Service Validation and Biometric Registration, Things To Note About the Validation process and Biometric Registration and how to request for your national service certificate online and have it delivered to you

 

Read Also

  1. Posting To Preferred Institution For National Service Without Paying.
  2. Online Ghana National Service Registration Guide
  3. Ghana National Service : Biometric Registration And Placement
  4. National Service Certificate Request Procedures 2020 / 2021
  5. How To Access and Activate NSS Pin Codes
  6. Apply For Scholarship In Ghana And Abroad Using Government’s Online Application Process
  7. Ghana Passport Application Procedures And All Details: Updated 2020 / 2021

 

 

 

 

Overview Of The Entire National Service Procedures From Registration To Earning Your Allowance

 

Note that the procedures listed below are covered in detail in this article:

 

  1. Pin codes are released by the national service secretariate
  2. You check for pin code on the national service portal
  3. You make payment to activate your pin code on the national service portal
  4. You Proceed to register (enroll) for the national service online
  5. Placement (postings) will be released days after registration
  6. You check for placement (postings) on the national service portal
  7. You print appointment letter
  8. You send the appointment letter to the institution you have been posted to for them to endorse it.
  9. After the endorsement, you schedule an appointment for regional validation and acceptance on the national service website.
  10. After validation there comes biometric registration.
  11. After the biometric registration and days into your service you would be required to login to your dashboard. There would be an option to enter your ezwitch card details.
  12. You would be required to print your evaluation form getting to the middle of every month and have it endorsed by your supervisor in your institution and submit it to the regional office before 15th of every month before you are paid.
  13. Getting to the end of the national service, you would be required to print a yearly evaluation form from your dashboard, submit it to your supervisor to be filled and stamped then send it to your regional national service office.
  14. You can then request for your certificate online after the national service and have it delivered to you.

 

 

National Service Registration Requirements:

 

  1.  Eligibility for national service is presently limited to only young Ghanaians who are eighteen years and above at the time of completing or obtaining their first tertiary education degree or diploma.
  2. Means of identification, which is either a valid National ID Card, Voters Card, SSNIT Card, Passport or Driver’s License. Note that health insurance card is not allowed.
  3. Scanned passport picture not more than 1mb. Note that this will appear on the final certificate.
  4. Applicant information. This include your name, sex, name of institution, course of study, date of birth, nationality, email, contact, region, residential address, Ghana post gps address, guardian information, next of kin.
  5. Service information. This include whether you are currently employed, on study leave, have done service before, have military training, your height and clothing size details.
  6. Posting preference.  You must choose three regions that you would like to be posted to, in order of preference.
  7. Your industrial preference, you must choose either  educational support, business support or entrepreneurship in order of preference for the three regions selected.

 

For a complete requirement, rules and regulation check ; National Service Requirement, rules and regulation

 

 

 

Ghana National Service Registration Procedures 2020 / 2021

 

 

Pin codes for registration for the final year students from all accredited tertiary institutions  in Ghana has been released. Postings will follow several days after the registration deadline of Thursday 31st May 2020. And the national service is to begin a while after that.

To register for (enroll unto) the Ghana national service scheme as a prospective service follow the guide below

 

 

Ghana National Service Online Registration Procedures

 

  1.  To start the registration, you would need to generate your national service pin code and make payment on the national service portal for it to be activated. To do that go to portal.nss.gov.gh/check-pin. Or go to portal.nss.gov.gh and click on the “Check And Pay For Pincode” Button.

 

nss Home-page

 

 

 

  • Enter your index number and and your date of birth in the provided fields and click the “Search” button to generate your pin.

 

National Service Online Registration-pin-code-enter-indexnumber

 

 

  • Your pin code summary page would show up, Containing your pin code and your personal details.

 

pin-code-summary

 

 

  • Afterwards, Write down the pin code that is generated, as you would use it to make payment before entering the registration page. The number might be something like this GMYGCW793418. There would be an option to choose payment option, where you would have to select the network you are on eg MTN, afterwards enter your number that is registered on mobile money. The Mobile Money payment might look like below: a screen like this would pop up on your phone for you to confirm payment:

 

National Service Online Registration-pay41cedis

 

 

 

  • Just enter your mobile money pin to pay. It is 41 cedis as of the 2020/2021 academic year. You would see a payment confirmation and receive SMS confirming payment.

 

 

National Service Online Registration-pin-payment-confirmation

 

 

  • There are two other options by which you can activate your pin code after checking it, the first option is to proceed to any branch of ADB Bank Ltd. throughout the country to make payment of an amount of GHC 40.00 or GHC 41.00 to activate your pin code. The second option is using MTN Mobile Money to activate your pin code, follow this guide to activate your pin code on mobile money: How To Pay for NSS Pincode On MTN

 

 

  1.  The second step is to go to portal.nss.gov.gov/registration-signin  or go to portal.nss.gov and click on the “online registration enrollment” button.

 

 

nss Home-page

 

 

 

  1. After clicking the enrollment button, Just enter your index number and the pin code you generated in step one and for which you made payment for. You would have to enter your date of birth as well in the provided filled.

 

National Service Online Registration-registration-page

 

 

 

  1.  After you have signed in you would see a page asking you to enter your means of identification. This is the ID number of your id of choice. This could be your voter id, national id, ssnit id or passport. Note that from the 2018/2019 service year onward health insurance is not allowed.

Your name on the id card you use must match the name provided by your school to the NSS secretariat. If all the names do not match, you cannot access the NSS enrollment form in the next step.

Example if your full name is Yaw Manu Antwi but for some reason the name on the id you entered is Kofi Smith Yeboah then the system would not let you register. But don’t panic there is a way around this. Read On How To Register If Your ID Is Rejected During NSS Online Registration.

 

 

  1. Once you provide an acceptable means of identification, the NSS enrollment form would show. You would have to fill the NSS enrollment form in 5 steps.

 

National Service Online Registration-registration-steps

 

 

 

  • The first step is to fill your applicant information. This include your name, sex, name of institution, course of study, date of birth, nationality, email, contact, region, residential address, Ghana post gps address, guardian information, next of kin. You would have to upload a passport size picture on this page.

 

nss applicant-info

 

 

  • The second step is to fill your service information. This include whether you are currently employed, on study leave, have done service before, have military training, your height and clothing size details.

 

nss service -details

 

 

  • The third step is your posting preference.  This is where you choose three regions that you would like to be posted to, in order of preference. And your industrial preference option, this has three slots; you can choose educational support, business support or entrepreneurship in order of preference for the three slots.  If you are not sure of which of these options to choose read on Things To Note When Filling TheNss Enrollment Form.

 

nss preferences

 

 

 

  • The fourth step is to preview your form. This shows a summary of all the details you have entered.

 

nss preview

 

 

  • The fifth step is where you print your form or save it as a pdf. You would see a congratulations page detailing your NSS number, your pin code and index number.

 

congratulations

 

 

 

 

How To Pay for National Service Pin code On MTN During The National Service Online Registration

 

The National Service Online Registration requires that you make payment for the pin code through an accepted medium.

If you did not see a payment option in the registration step 1 above where you were to enter your mobile money number to receive a prompt of payment and enter you pin to make the payment. Or just because you prefer to use your mobile money short code to do the payment instead. Then you are at the right place.

MTN Mobile Money happens to be one of the convenient payment methods. here is how to make payment for the pincode using MTN Mobile Money.

 

  1.  After checking for your pin code using your index number on portal.nss.gov/check-pin, dial  *170# to access the MTN mobile money menu.
  2. Select option 2 (Pay bill) from the menu
  3. Select option 6 (General Payment) from the menu
  4. Then enter the payment code preceding with NSS followed by the pin code you generated on the portal.nss.gov/check-pin . Example NSS GMYGCW7132418.If GMYGCW7132418 , if GMYGCW7132418.If GMYGCW7132418 is your pin code.
  5. A payment detail containing your pin and name would show up for you to enter amount. Enter the right amount for your service year. It is 41 cedis for the 2020 /2021 service year.
  6. Enter reference as NSS
  7. Then, Enter your mobile money pin to make payment.
  8. You would see a payment confirmation and receive SMS confirming payment.
  9. Your pin code is now active for registration, so go to portal.nss.gov.gh/registration-signin to begin registration.  Follow the How To Do The Online Registration As A Prospective NSS Personnel guide above.

 

 

 

 

Things To Note When Filling The Nss Enrollment Form

 

  1. From the 2019 / 2020 national service year onward, the registration requires that you enter your date of birth when checking your pin code and when signing in to begin the registration on the national service portal. The date of birth you enter must be the same as the date of birth you used when you applied for the school you are attending (university, college).  The system would compare the date of birth you provided to the date of birth your  school has provided them. If it does not match, you cannot get your national service pin code or begin the registration.

 

  1. Make sure you provide the Ghana post gps address of your residence if you are going to follow the step in the following article Get NSS Institution Of Choice Without Paying A Dime to get posted to an institution of choice for free. Make sure your Ghana post gps address is a residence around the environs of the institution of choice, that does not necessarily have to be your residence.

 

  1. Enter “No” for the “have military training option” and do not fill the shirt size and height option if you don’t want to be posted for military training or traffic attendant. If you fill this option and your detail matches such criteria, you will be posted for such job. Do that if you want that.

 

  1.  Educational support is for those who would like to work in the education sector. Business support is for those who would like to work in the industrial sector. And entrepreneurship is for those who would like to be assisted to set up their own enterprises.

 

  1.  Note that the picture you upload in the applicant information page is going to be the picture you will see on your NSS certificate after completion of service. So make sure is a nice and official passport picture.

 

  1.  Note that you would be required to enter a means of verification which could be your voter id, national id, ssnit id or passport. Also note that as of the 2018/2019 service year onward health insurance is not allowed. Your name on the id card you use must match the name provided by your school to the NSS secretariat. If all the name do not match you cannot access the NSS enrollment form in the next step. Example if your full name Yaw Manu Antwi but for some reason the name on the id you entered is Kofi Smith Yeboah then the system would not let you register. But don’t panic there is a way around this. Read On How To Register If Your ID Is Rejected During NSS Online Registration.

 

 

 

 

How To Do The Ghana National Service Online Registration If Your ID Is Rejected On The Enrollment Page

 

The first thing  you would see after signing into the Ghana national service enrollment system for the national service online registration, is a page that requires you to choose a means of identification by entering the ID number of a supported ID card.

 

The supported ID cards are; a voters id, national id, ssnit id, drivers license or a Ghanaian passport. But what if for some reason, you do not have any of the cards. Either because you have misplaced it or because you have not acquired one yet.

The system would not allow you to move unto the enrollment form until you have provided a means of identification.

But do not worry, there is a workaround. This is what you can do.

 

  1. First Option: If You Had Misplaced Your voter’s ID:

Just go to the electoral commission district or regional office in the town where you registered the card. Request for just the ID number by providing them with your your full name. All you need is the ID number and not the card itself. You would have to be humble as they are not obliged to provide you with that information.

Upon getting the ID number, you can move on to enter it on the enrollment page to verify your identity and register.

 

  1.  Second Option: If You Do Not Have Any Of The Cards:

Go to a SSNIT office and request for a SSNIT card. SSNIT would not give you the card just because you need it. You must satisfy a condition. They require a letter of appointment from an employer that shows you have been recently employed. And that your employer is ready to pay your SSNIT contribution.

How do you get an appointment letter? Any registered business can give you an appointment letter. Even an MTN mobile money vendor business that is registered at a district assembly or similar authority.

You would have to admit that you have been recently employed by the said institution. And that you need a ssnit number. Your position of employment, employment date and all that is required in an appointment letter must be present. You can google online for a sample appointment letter.

SSNIT card takes almost a month, but its not the card that you need, you need a ssnit number. Upon registering with snnit you would receive your ssnit number in a week’s time.

Upon getting the SSNIT ID number, you can move on to enter it on the enrollment page to verify your identity and register.

 

  1. Third Option: Get A Passport

The third option is to apply for a passport. This is not the safest option since we all know that even the expedited application takes more than a month. By then the national service enrollment would have been closed. Unless you have a connection man to fast track the process. Read on How To Apply For A Passport In An hour.

 

 

 

 

 

Posting To Preferred Institution For National Service Without Paying A Dime

 

You might be wondering how to get the Ghana national service secretariat to post you to your institution of choice during the posting period. While there are middlemen who claim to do the Ghana National Service posting for a fee during the posting period, you can do this without paying a dime.

 

 

It Is good to know that the Ghana national service secretariat officially does not post people to their institutions of choice during the posting period, and dealing with any middleman is at your own risk.

I must say there are some genuine middlemen who have links with people working at the secretariat. I know a couple of people who payed the said amount and got posted to their institution of choice.

I also know tons of people who payed such amount and were not posted to their institution of choice. This brings the question to how genuine it is, because everyone claims to be genuine.

Following that path is purely a high risk. You might be posted to where you want but upon reaching there you are told to go for re-posting since the place is full. You get no refund of money.

The price of the said amount ranges from three hundred cedes and up as of the 2018 service year. This amount increases over 50% every year.

You can get posted to your institution of choice for free. Yes, for free. Here is how. This is for educational institutions but may apply for other non-educational institutions.

 

 

How To Get The Posting To National Service Institution Of Choice For Free

 

All you need for your National Service posting after your registration is an assurance letter from your institution of choice with your national service ID in the heading of the letter. Read on How To Get Assurance Letter And A Sample Assurance Letter.

It is good to know that the NSS identifies you with your national service ID number. The ID you get after a successful online registration. This is what you get, right after your online registration. When you have gotten your national service ID number, let your institution of choice type and print you an assurance letter stamped and signed by the institution’s head, assistant or the right person responsible for endorsing such letters.

You can choose to let you or the institution post it by EMS but that is another risk. EMS can take up to a week to arrive. There is a big chance that your letter might not arrive early, the earlier this letter gets there the better.

There is another chance that your letter would not be touched since the NSS gets lots of letters from institutions during this period.

 

 

Send The Letter Yourself

 

So send the assurance letter to the head office in Accra yourself a day or two after the online registration ends, not to your regional office because all postings are done at the head office in Accra.

Upon arriving at the head office do not give it to the people over the counter especially when there are a lot of people there, they would put it somewhere without touching it. Try entering through the door and say you are submitting a letter from an institution.

You would know your letter is in good hands when your letter is removed from the envelop and added to other letters or just added to other letters without being removed from the envelope. You would know this by keeping a study eye to see where it was placed.

With this done your placement (posting)is assured. I did this in the 2018 service year and got posted without paying a dime. I was taught this by two national service alumni who did same in the 2017 service year.

And I know up to five people who have done this. Actually this used to be a norm a while ago. But too many people where refusing to be posted to other places. They go for reposting as soon as they get there. It is good to know that as of the 2018/2019 service year reposting’s are cancelled. It is for only those whose institutions do not need their service, pregnant women and those with serious health issues that their environs may not be conducive. Thank me latter. Read More On The Ultimate National Service Online Registration Guide.

 

 

 

 

How To Get The Assurance Letter For The National Service Posting After Your NSS Registration

 

Option One

  1. The easiest way of getting an assurance letter from your institution of choice as a prospective national service personnel is by offering your internship at this institution of choice, prior to or during your final year . Upon completion of your internship request for an assurance letter. If you were punctual and hardworking, they would see no reason not to give you. You should be making enquiries on how to get an assurance letter earlier in your internship days. You should be connecting with staff and relating well with them.

 

Option Two

  1. The second way is to know someone who knows someone. This is Ghana for that matter. Whom you know and who knows you is everything. A brother or an uncle might be in good relations with someone at your institution of choice. They could just contact them and see you through.

 

Option Three

  1. The third option is to contribute towards a developmental project or event in the institution. If it is a senior high school, you can give a token towards a project they unveil at a speech and price giving day or PTA meeting and use that as a reference point when requesting for the assurance letter. This is obviously not the best option but letting a known staff stand in for you would be easier. He could just say you just like the school and would want to work with them

It is good to know that you must go in person to request for the letter. Since you would need to send it as soon as possible and you get reply as of whether they are giving you or not instantly. If you are asked to put it in writing still present it by hand. Posting it and receiving reply through the posting is a long process. You can google around for a sample assurance letter, or you can Join Our Facebook forum through this link:  NTC Licensure Exams And GES Recruitment Forum to get the sample of the assurance letter I sent to the National Service head office that got me posted to my institution of choice. The forum deals with all details and guidance about the National Service Procedures, National Teaching Council Licensure exams, Ghana Education Service teaching and non teaching staff recruitment. No enquiry goes unanswered in the forum.

 

 

 

 

National Service Postings (Placement) And Biometric Registration

 

Here is a complete post Ghana National Service registration guide. It contains all you need to do after your national service registration such as check placement, how to print your appointment  letter and schedule appointment for your subsequent biometric validation.

 

At this point you have already done the national service online registration and you are awaiting placement. If you have not, check this article : Ultimate Ghana National Service Online Registration Guide . If you would like to be posted to your institution of choice for national service, check this guide: Posting To Preferred Institution Without Paying.

 

 

Check For National Service Postings / Placement After Registration

 

The national service postings for final year students from all accredited tertiary institutions  in Ghana has been released. Follow the guide below to check postings. In a letter signed by the Executive director of the national service Hon. Mustapha Ussif, the management of the National Service Scheme (NSS) wishes to inform all final year students from all accredited tertiary institutions  in Ghana awaiting their postings that the national service postings have been released. The Letter reads.

 

The management of the National Service Scheme (NSS) has released postings of fifteen thousand six hundred and nine (15,609) final year students from all accredited tertiary institutions  in Ghana for the 2019 / 2020 service year to various schools accross the country to undertake their mandatory one-year national service.

 

All newly-trained teachers who registered for national service are kindly requested to log onto www.nss,gov,gh on the Schems’s website to check their placements and to proceed to the various NSS registration centers to complete their registration process.

 

Prospective service personnel and the general public are to note that registration and validation starts on Tuesday, 3rd December, 2029.

 

It is important to note that the 2019 /2020 service year for the newly trained teachers starts on wednesday, 8th january, 2020.

 

Management wishes to urge all posted teachers to accept their placements and consider them as part of their contribution towards building a prosperous Ghana.



 

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  1.   Go to portal.nss.gov.gh and click on check posting

 

National Service Registration And Placement-Check-posting

 

 

 

  1.   You would see a page like the one below. Just enter your national service number and your posting detail would be shown.

 

Check-posting-entry

 

 

 

  1.   Your posting detail would look something like this. And there would be an option to print it or save it as a pdf. The details contain your national service number, name , institution attended, course of study, qualification, place of posting, year of enrollment, and remarks showing the status of your appointment.

 

National Service Registration And Placement-placement-form

 

 

If postings are not out you would see record not found. After postings are out, if you still see record not found, wait for a day or two, it will be added by then. If you still see record not found after a day or two contact your head of department in your school to resolve it.

 

 

Check For Your Postings On Your Dashboard ( How To Access Your Dashboard)

 

You can also check for your postings on your dashboard. However the above method is the best to use to check your postings than on your dashboard. It takes a while for postings to appear on your dashboard after being posted.

 

About Your National Service Dashboard.

 

Your dashboard is were every information about your entire national service would be presented, it is where you would view and edit your registration details, change your password, view your registation progress, view your postings, enter your payment information, print your monthly evaluation form, print your annual evaluation form among others.

 

To access your national service dashboard;

 

  1. Go to portal.nss.gov.gh.
  2. At the top right corner of the page (if you are on desktop), if you are on mobile, in the menu; you will see a “sign in” label.
  3. Click on sign in as personnel.
  4. Provide the email you used during the registration in the email column and your pincode as you password to access your dashboard
  5. Click on the change password link at the left hand menu of the dashboard and enter a password you can remember for security reasons.
  6. If you have been posted, your posting details will be on your dashboard.

 

 

 

 

 

How To Print Your Appointment Letter And  What To Do Next

 

At this point you have successfully checked your placement. If you have not follow this guide How To Check For Postings or Placement As A Prospective NSS Personel.

Now that you know the institution you are going to work with. You would have to print your appointment letter and send it to your institution for approval. The option to print the appointment letter would be in the placement (postings)page. The question now is what next after knowing your placement. Here is what to do.

 

  1. After printing the four page appointment letter, proceed to the institution you have been posted to. With two copies, for endorsement by an appropriate person. This could be the head of institution or head of human resource. Note that the endorsement is to be done on the third page that looks like this. It should be signed and stamped not just signed. They are to keep one and give you one.

 

National Service Registration And Placement-appointment-letter

 

 

 

  1.   After the endorsement, schedule an appointment for regional validation and acceptance on the national service website. Here is how: How To Schedule Appointment For NSS Validation. You are to print the appointment form and take it along to your national service regional office when the time arrives. After booking appointment the page to print the scheduled appointment form would look like this.

 

National Service Registration And Placement-appointment-confirmation

 

 

 

  1.  When the appointment date arrives go there as early as possible. Forget your time slot. It is a first come first served queue, there would be a lot of people there and if the closing time reaches you would have to go and come the next day, no matter where you are from. You are to go there with the endorsed appointment letter and an id card. Note that when your printed appointment letter does not contain the barcode, it is not valid. The barcode would be scanned at the validation center to authenticate it.

 

 

  1.  After a successful validation you would be given a different appoint appointment letter with the Regional Acceptance Number (RAN) on it. Three copies would be given to you at the validation center after validation. You are to take one back to the institution  that endorsed your first appointment letter, thus where you are going to work. You are to keep one and send one to your national service district office. But upon reaching the national service district office you might be told they are not collecting appointment letters so keep it.

 

 

  1.  After validation there comes biometric registration. You would have to go back to your regional office for this process. Your finger prints will be scanned and they will snap your face unto their system. Ideally this should have been combined with the validation process. But this is Ghana. This would lead to a lot of chaos and protocol registrations, you could be in a queue for over eight hours and still not be attended to. You would have to go home and come the next day. The purpose of the booking was to avoid this but it still happens. Best thing to do is go there before seven o’clock or forget it. People go there earlier than that. Another thing you can do is to relax, this process would go on for weeks. You can wait when the congestion comes down then you go.

 

 

  1.   After the biometric registration and days into your service you would be required to login to your dashboard. There would be an option to enter your ezwitch card details. When the time is due it would be communicated to you through their website or the appropriate platforms.

 

 

  1. You would be required to print your evaluation form getting to the middle of every month and have it endorsed by your supervisor in your institution and submit it before 15th of every month before you are paid. Good Luck On Your Service To The Nation.

 

 

Schedule Appointment For National Service Validation After Registration And Posting (Placement)

 

  1.  Go to portal.nss.gov.gh , at the right top corner click or  hover over the sign in button and click sign in as personnel. Or just go to portal.nss.gov.gh/sign-in.

 

Menu-bar

 

 

 

  1.  You would have to enter the email you used for the online registration as username, your default password is your pincode. If you have forgotten your pincode, check the sms you received when you made payment or the registration form you printed. If you have still forgotten it, go to portal.nss.gov.gh/check-pin enter your nss number and click check pin.

 

signin-as-personel-page

 

 

  1.  After you have logged in as a personnel you would see your dashboard. Click on “BOOK APPOINTMENT” to book appointment  for regional validation and acceptance.

 

dashboard

 

 

  1. Booking appointment is three simple steps.
    • Start by selecting your preferred appointment date, then click “find available slot” button below
    • then select a a preferred time slot in the time slot available for your chosen date
    • and then click “schedule appointment” button to complete your booking.

To view your appointment details anytime just login and click on the “YOUR APPOINTMENT” menu on the left side of the page. At this point you have successfully booked appointment. You are to print the appointment form and take it along to your national service regional office when the time arrives.

If you miss the exact appointment time don’t panic. After booking appointment the page to print the scheduled appointment form would look like this.

 

appointment-confirmation

 

 

 

 

Things To Note About Biometric Registration And Placement

 

  1. If you miss your appointment time dont panic just go you would be attended to. Even if you miss the date you can still go. The appointment time and date is used when there is overcrowding at the center. There is always several weeks extension to the normal validation date. You can go and you would be attended to. Even if you dint book appointment you can go, with a good explanation they would attend to you.

 

  1.  When the appointment date arrives go there as early as possible. Forget about your time slot. It is a first come first served queue. As there would be a lot of people there and if the closing time reaches you would have to go and come the next day, no matter where you are from.

 

  1.  After the validation, comes bio metric registration where you would have to go back to your regional office for this process. Ideally this should be done with the validation. There are usually long queues there where you could be in a queue for up to eight hours without being attended to. Best thing to do is to go there before seven o’clock or forget it. People go there earlier than that. Another thing you can do is to relax, this process would go on for weeks. You can wait when the congestion comes down you go.

 

  1. When your printed appointment letter does not contain the bar-code, it is not valid. The bar-code would be scanned at the validation center to authenticate.

 

 

 

 

The National Service Allowance

 

The national service allowance is paid days after the end of every month. The amount payed is GHC 559 since its increment in 2017 that took effect from the 2017 national service year. Payment of the allowance can delay at times to as much as 10 days after the end of the month. Note that you will not receive payment if you do not submit your monthly evaluation form to the district national service office by 15th of the moth under review.

 

 

 

 

National Service Certificate Request Procedures 2020/2021

 

Here is a detailed guide on how to request your national service certificate and have it delivered right at your door step in no time. This includes how to get a PDF copy of your national service certificate even before it arrives or to even print it yourself to attach to your Curriculum Vitae (CV) for a job application even before you receive the certificate . This is quite important for those awaiting their national service certificates to use it for job applications. Specifically the 2018 / 2019 national service year group who have just finished their national service and awaiting their national service certificate. It applies to those who completed their national service a few or many years before the 2018/2019 national year batch.

 

 

 

How To Request For Delivery Of Your National Service Certificate

 

  1. To begin the national service certificate request visit nsscertificate.com navigate to the “Verify your NSS Number below” text box and just enter your national service number (eg NSSGEW123456) and click on the “Start Here” button to proceed. However if you have forgotten your national service number do not worry, just navigate to the “Dont Know your NSS Number? Search Below” text boxes and enter your Surname, First Name, Region and Year of Service then press “Search” button to proceed. Note that the details you provide in this field must correspond with the details you used during your national service registration.

 

National Service Certificate Request Procedures - Home page

 

 

 

  1. After providing the right details and clicking on the “Start Here” button or the “Search” button, the first stage of the national service certificate request process shows up. This first stage form shows, pre-filled with details such as your national service number,  full name, region of service, institution attended, district of service, course of study and your ID card. You are required to fill your residential address in the address column, your Ghana post digital address(GPS Digital address),  your area of residence, closest landmark, city of residence and region in the provided fields. After filling the required details, click next.

 

 

National Service Certificate Request Procedures - Enter details

 

 

  1. The second stage of the national service certificate request process is the “Electronic Consent Authorization Confirmation” stage.This stage requires you to give “Consent to Release Information from Education Records”. What this means is for you to provide your signature to give consent. Below the lower left corner of the page you are to draw your signature. This can be a little hectic if you have a complex signature. The mouse is not suitable for drawing a signature but do not worry. Your signature does not have to be the exact match. After drawing your signature click on the “Submit Consent” button.

 

 

National Service Certificate Request Procedures - Signature

 

 

 

  1. The third stage of the national service certificate request process is the details preview stage. After drawing and submitting your signature on the “Electronic Consent Authorization Confirmation”stage, the details preview stage shows. This stage previews all the details you have entered including the pre-filled details, your ID card and your signature. Some details on this form are your national service number, your full name, region of service, institution attended, district of service, course of study, your ID card, your residential address , your Ghana post digital address(GPS Digital address),  your area of residence, closest landmark, city of residence and region.

 

 

National Service Certificate Request Procedures - preview

 

 

  1. The fourth stage of the national service certificate request process is the payment stage. On this stage you are to choose a payment platform to make payment for the delivery of your national service certificate. The cost of the national service certificate delivery is 31.52 cedis as of the 2019 / 2020 national service year. There are only two platforms to choose from. You can choose either MTN mobile money or Express pay. In this guide we choose MTN mobile money.

 

 

National Service Certificate Request Procedures -Delivery Payment

 

 

 

  1. Upon clicking on the MTN mobile money option, it drops down to reveal the cost of the national service certificate delivery service and requires you to enter your MTN mobile money number to proceed. After entering your MTN mobile money number, click on the “Pay with MTN Mobile Money” button to continue.

 

 

National Service Certificate Request Procedures - Payment Number

 

 

  1. Upon clicking on the “Pay with MTN Mobile Money” button, the payment approval page shows up. You are required to access your mobile money wallet on your phone and make approval of the transaction. This page will remain until you have approved the transaction on your mobile money and click the “Verify” button. There is supposed to be a “Verify” button on this page but it is not there. But do not worry. After  approving the transaction on your phone just refresh or reload the page for it to take effect.

 

National Service Certificate Request Procedures - Payment Approval

 

 

  1. To approve the transaction with mobile money, simply follow the following steps:
    • Dial *170# select Option 7, My Wallet.
    • Select Option 3 for My Approvals.
    • Enter PIN to get your Pending Approval List
    • Select pending transaction to approve
    • Select Option 1 YES to approve the transaction

 

Payment Procedures

 

 

 

  1. After approving the transaction and clicking on the “Verify” button or just refreshing the page, the fifth and final stage of the national service certificate request process shows up.  This page shows a congratulations message to alert you that you are done. It states ” Your Payment for the delivery of your NSS Certificate has been received and your Request Order has been submitted successfully.”

 

National Service Certificate Request Procedures - Done

 

 

 

 

How To Get A PDF Copy Of Your National Service Certificate Instantly

 

On the stage five above where you see “CLICK HERE TO VIEW YOUR CERTIFICATE”, click on it to see your certificate nicely previewed. To get a PDF copy, you have to print the page as PDF. If you are using windows 10, you usually have the print to PDF option in your printing menu. Here is how.

 

  1. On the certificate preview page click on “CTRL+ P “. Thus press and hold the control key on your keyboard and press the “P” key on your keyboard. This is the shortcut for “Print”.

 

  1. On the print menu select “Microsoft Print To PDF” in the destination option.

 

  1. After selecting “Microsoft Print To PDF” in the destination option, click on print.

 

  1. Navigate to the folder you want to save the national service certificate PDF and click on save.

 

This will save the national service certificate as a PDF for you to use for any online job application.

 

If you do not have windows 10. Search and install any print to PDF software for browsers. Note that after installing the software you would be required to  restart the computer for it to take effect. Your browser and the page will have to be closed but do not worry. You can login again and print the preview page as many times as you want. How to access your national service certificate preview page to reprint it is covered below.

 

 

 

How To Access And Print / Save Your National Service Certificate As PDF Anytime

 

Even after exiting the national service certificate request page after making the request for the first time, you can login anytime and preview and print / save your national service certificate as a PDF  for any online job application that requires your national service certificate. Here is how.

 

  1. Visit nsscertificate.com , navigate to the “Verify your NSS Number below” text box and enter your national service number (eg NSSGEW123456) and click on the “start here” button to proceed. if you have forgotten your national service number, just navigate to the “Dont Know your NSS Number? Search Below” text boxes and enter your Surname, First Name, Region and Year of Service then press the “Search” button to proceed. Note that the details you provide in this field must correspond with the details you used during your national service registration.
  2. Right After providing the right details and clicking on the “Start Here” button or the “search” button, a preview of your NSS Certificate Request Status shows up with details such as DATE REQUESTED, SERVICE REQUEST NUMBER, PAYMENT STATUS, COURIER STATUS, REQUESTED BY  and REQUEST STATUS.
  3. On this page there is the “CLICK HERE TO VIEW YOUR CERTIFICATE” option just like in the stage five of the national service certificate request process. Click on it to see your certificate previewed.
  4. On the certificate preview page click on “CTRL+ P “. Thus press and hold the control key on your keyboard and press the “P” key on your keyboard. This is the shortcut for “Print”.
  5. On the print menu select “Microsoft Print To PDF” in the destination option.
  6. After selecting “Microsoft Print To PDF” in the destination option, click on print.
  7. Navigate to the folder you want to save the national service certificate PDF and click on save.

 

 

 

How To Print Your National Service Request Form

 

You can also print the national service certificate request form details for reference. To print the national service certificate request form navigate to the lower left corner of the page where you will see a “View Details Of Your Request Button”. Click on it to preview your national service certificate request form. To print the form as PDF follow the guide below:

 

  1. Click on “CTRL+ P “. Thus press and hold the control key on your keyboard and press the “P” key on your keyboard. This is the shortcut for “Print”.
  2. On the print menu select “Microsoft Print To PDF” in the destination option.
  3. After selecting “Microsoft Print To PDF” in the destination option, click on print.
  4. Navigate to the folder you want to save the national service certificate PDF and click on save.
  5. You can also print it as a hard copy and save for reference.

 

Conclusion

Read Also

  1. Posting To Preferred Institution For National Service Without Paying.
  2. Online Ghana National Service Registration Guide
  3. Ghana National Service : Biometric Registration And Placement
  4. National Service Certificate Request Procedures 2020/2021
  5. How To Access and Activate NSS Pin Codes
  6. Ghana Passport Application Procedures And All Details: Updated 2020/2021

 

 

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5 comments

  1. PLEASE, NEED HELP, THE AVAILABLE TIME AND TIME SLOT NOT APPEARING WHEN TRYING TO BOOK AN APPOINTMENT..
    THANKS…

  2. Nice piece….. I think it answered almost all of my questions concerning this NSS. Thank you alot..

  3. Wow, this is the most detailed post I’ve read on the internet this year. Kudos, keep your work this way and you will go far.

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