Ghana Statistical Service (GSS)

GSS PHC Interview Marking Scheme, Detailed Areas & Required Documents

Here is the GSS PHC Marking Scheme, Interview Areas & Required Documents for the ongoing GSS PHC Interviews.

 

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About GSS Interview

Interview of shortlisted candidates for the 2021 Population and Housing Census has commenced. As a result, Avenuegh.comhas made available the necessary guidelines used by the census the District Assemblies, MDAs and MMDAs during the interview session with applicants. We therefore urge all to abreast themselves with these guidelines in order to be successful or sail through during the interview. GOOD LUCK!

 

GSS PHC Marking Scheme, Interview Scope & Areas

Introduction

Competencies required of candidates
Based on the duties of Enumerators and Supervisors as defined in GSS manuals, the Census Secretariat is looking for candidates who are highly motivated and can work as team members, who can communicate census messages and are able to work as team members to persuade respondents to provide the required information. The ideal candidates would be flexible in work habits, have integrity, are patient and tactful, have self-management and can resolve conflicts. In addition to the preceding competencies, for supervisors, we require demonstration of leadership skills.

 

Preparation for the Interview

Shortlist of candidates: GSS prepares the shortlist, which should contain the following summary information:

  • Name of Candidate
  • Qualification
  • District of residence
  • Locality of residence.
  • Serial number
  • PIN
    This shortlist should be made available to the panel before the interview date. It will guide the interview process.

 

Conducting the Interview

  • Introduction: The Chairperson of the team welcomes the candidate with a pleasant smile and introduces the panel members. Makes the candidate feel at ease. Takes about 2 minutes.

 

Review Credentials

Secretary of panel reviews credentials: To save time, one of the panel members (Secretary) will screen the credentials of the candidate while the others will conduct the interview. As the candidate comes in, he/she hands over the credentials to the Secretary of the panel and collects them back at the end of the interview.

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Format of interview

  • Each candidate would be asked a minimum of 5; each panel member asks at least one question. Candidate’s response will be about 2 minutes per question, total response time: 10 minutes.

 

Scoring/Rating of Candidates

The panel needs to reach a common understanding of how to assess an answer. Each panel member scores each candidate based on a competency-based questions with minimum of 5 marks and maximum of 10 marks, for a maximum of 20 marks. The candidate’s final score will be the sum of the score of each panel member divided by three(3). Therefore, each panellist will score the candidate based on responses to the questions as follows:

  • Unsatisfactory
  • Somewhat satisfactory
  • Satisfactory
  • Very satisfactory
  • Outstanding
    At the end of each interview, the scores will be collated by the Secretary, and the average obtained. A candidate with an average score of 60 percent or more will be selected.

 

Candidate’s Clarification

The Chairperson will ask the candidate if he/she has any questions about the job and its requirements 1(min)

 

Closing

Close the interview by explaining what happens next in the recruitment and thank the candidate for his/her time.

 

Discussion of each Candidate

At the end of each interview, the panel discusses and concludes the suitability of the candidate.

 

Controlling the Interview

Chairperson should have to control the interview, ensuring that the candidate is kept on track. Do not let a talkative candidate keep on talking and going off tangent. If candidate evades a question, be sure to ask the question again to elicit an appropriate response. If a candidate becomes nervous and freezes up, try some “small talk” to put the candidate at ease. Also, ensure that the panel members pay attention and listen to the candidate.

 

Notes Taking

Unobtrusive notes taking during the interview to record information on the performance of the candidate. Inform the candidate at the beginning of the interview that the panel members will be taking notes so that he/she does not perceive it as a threat distraction.

 

Notifying successful applicants

successful candidates would be notified within one week from the date of interview, either through bulk text messaging or through an online app using the applicant’s code.

Duration

Duration of Interview: Given the large number of candidates, each applicant would spend an estimated time of 15 minutes; this would be expected to yield a total of 40 candidates interviewed per day.
B. Time of Interview: Morning: 8.30 am – 12.30 pm (4 hours). Lunch 12.30pm – 1.30 pm. Afternoon: 1.30 pm – 5.30pm (4 Hours).
C. Scheduling of Interview: On average, 40 candidates per day per panel should be scheduled. Each candidate should be informed of the date and approximate time he/she will be interviewed, either in the morning or afternoon.
D. Notification of candidates: Candidates would be given one-week notification to prepare to attend the interview. District Census Implementation Committees would be expected to remind shortlisted candidates to come along with their credentials. The online application App would automatically generate a code after submission of the completed of online application form. The list of successful applicants would be posted on district / municipal/metropolitan assembly’s notice boards.
Areas to assess candidates on depending on the further questions that could be asked or observed

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Background and Orientation (15 marks)

Applicants introduce themselves
b. What interests you about the 2021 Population and Housing Census
c. General knowledge about population and housing census?

 

Knowledge about fieldwork (20 marks)

Working knowledge about your role in field data collection
b. Relevant field experience
c. Familiarity in the use of tablets or smartphone, or computers for data collection

 

Leadership Skills and Teamwork (20 marks)

Assess them on persons’ ability to lead and work in teams
b. Evidence of ever leading a team
c. Emotional stability and endurance

 

Integrity and commitment (20 marks)

Assess the person on the working beyond the regular working hours
b. Assess how wrong data affects planning;
c. Availability for the period of training to fieldwork

 

Communication skills and confidence level (20 marks)

Response to questions all through the interview period
b. Mannerism in communicating
c. Clarity of thought (logical reasoning)
d. Self-confidence and temperament

 

Appearance and mannerism (5 marks)

Dress code (modest dressing which is culturally acceptable)
b. Speech
c. Manner (politeness, mannerisms, comportment)
Suggested Questions

 

Background and Orientation (15 marks)

1 Briefly, tell us about yourself (5)
1.2 Why did you apply to be a Census officer? (10)
1.3 What does a Census officer do /what are some of the responsibilities of a Census officer?

 

Knowledge about fieldwork (20 marks)

1 Have you ever been involved in field data collection, i.e. interviewing people?
o If yes, tell us about your experience.
o If no, have you been interviewed or observed an interview process before? Tell us about your experience (Explain what interviewing people is about)
2.2 Have you ever used the smartphone for any other purpose aside receiving calls? If yes, probe for the other uses (sending messages, uploading, downloading and sharing documents) and sending notifications.

 

Leadership Skills and Teamwork (20 marks)

1 Describe the qualities of a leader whom you admire the most

 

Integrity and commitment (20 marks)

1 The last lie you told, what was it about and what was the outcome?
4.2 Tell me an instance when a friend lied about something important. What was it, and what did you do about it? What did you learn from that experience?
4.3 What work do you do currently, and under what circumstance will you not be able to work overtime, night and weekends

 

Communication skills and confidence level (20 marks)

1 A population and housing census is a very expensive and demanding exercise; why should a country like Ghana bother to conduct a census with so many needs? (how the applicant responds to this question satisfactorily with clarity of thought)
5.2 What will you say to convince someone (difficult or uncooperative person) to provide accurate answers to the census questions? (how the applicant responds to this question satisfactorily with clarity of thought)

 

Appearance and mannerism (5 marks)

1 Dress code (modest dressing which is culturally acceptable)
6.2 Speech
6.3 Manner (politeness, mannerisms, comportment)

Summary of Interview Guidelines What to look for Suggested Questions Explanatory Notes

 

Background and Orientation:(15 marks)

Briefly, tell us about yourself (5)
Why did you apply to be a Census officer? (10)
What does a Census officer do /what are some of the responsibilities of a Census officer? Background and Orientation:(15 marks)

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Briefly, tell us about yourself (5 marks)
Why did you apply to be a Census officer? or
the individual and ascertain whether the applicant has relevant information about his/her role as Field Officer.

 

Knowledge about fieldwork (20 marks)

 

Have you ever been involved in field data collection, i.e. interviewing people?
If yes, tell us about your experience.
If no, have you been interviewed or observed an interview process before? Tell us about your experience (Explain what interviewing people is about) (10 marks)
Have you ever used the smartphone for any other purpose aside receiving calls? If yes, probe for the other uses (sending messages, uploading, downloading and sharing documents) and sending messages. (10 marks)

Assess whether the applicant has any experience in data collection as an interviewer or interviewee. Further, to identify whether the applicant is familiar with the usage of smartphone beyond the primary user.

 

Leadership Skills and Teamwork: (20 marks)

Assess them on persons’ ability to lead and work in teams
Evidence of ever leading a team
Emotional stability and endurance
Leadership Skills and Teamwork (20 marks)
Describe the qualities of a leader whom you admire the most
Assess applicant’s awareness of good leadership qualities.

 

Integrity and commitment (20 marks)

Assess the person on the working beyond the regular working hours
Assess on how wrong data affects planning;
Availability for the period of training to fieldwork

The last lie you told, what was it about and what was the outcome? or
Tell me an instance when a friend lied about something important. What was it, and what did you do about it? What did you learn from that experience? (10 marks)
What work do you do currently, and under what circumstance will you not be able to work overtime, night or weekends (10 marks)
Assess applicants on their ability, be honest, and be available for the Census exercise in the next three months.

 

Communication skills and confidence level:(20 marks)

Response to questions all through the interview period
Mannerism in communicating
Clarity of thought (logical reasoning)
Self-confidence and temperament Communication skills and confidence level:(20 marks)
A population and housing census is a very expensive and demanding exercise; why should a country like Ghana bother to conduct a census when there are so many needs? (how the applicant responds to this question satisfactorily with clarity of thought)
What will you say to convince someone (difficult or uncooperative person) to provide accurate answers to the census questions? (how the applicant responds to this question satisfactorily with clarity of thought) Ascertain whether the applicant is convincing enough to be able to aid in the publicity of the census activities and to coopt Ghanaians that may be reluctant to cooperate
Appearance and mannerism (5 marks)
Dress code (modest dressing which is culturally acceptable)
Speech
Manner (politeness, mannerisms, comportment) Appearance and mannerism (5 marks)
This aspect of the scoring is based solely on observation.
Applicants should dress modestly and decently and not necessarily in a suit.

 

Documents Required For GSS PHC Interviews

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