The Economic Community of West African States (ECOWAS) is recruiting for Accounting Assistant.
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Role And Responsibilities
§ Assist in the year end closing of accounts and preparation of the financial statements;
§ Monthly exports and review of the trial balance of the year in review and note areas with issues;
§ Assist in analyzing of all general ledger accounts (Payables, receivables, Income & expenses) and adjust/propose corrections where necessary;
§ Preparation of journal vouchers and post into accounting system;
§ Amortization/expensing of utilized prepaid accounts;
§ Clearing of General Ledger open items;
§ Respond and provide requested information/documents to external auditors on issues raised during the year-end audit and recommend/ propose ways to correct them;
§ Assist the Administrative Officer in liaising with external auditors in closing of accounts and preparation of reports;
§ Assist other accounting activities like accounts payables, bank reconciliation, receivables etc and with issues/proposed adjustments raised during the financial year audit;
§ Receive vendor invoices, scan/import the images, verify data extraction is accurate, and route the documents into electronic workflow for processing;
§ Verify and post scanned invoices using appropriate transaction codes in SAP;
§ Identify and prevent duplicate invoice processing;
§ Identify missing vendor workflow and initiate the vendor creation process;
§ Process invoices in accordance with SAP requirements and ECOWAS financial policies and procedures;
§ Obtain and attach additional documentation as required for special expenditures including capital expenses;
§ Monitor opportunities to optimize timing of payments, based on payment terms;
§ Process disbursements in accordance with schedule;
§ Reconcile supplier statements and monitor vendor account balances;
§ Enter and post cash receipts into accounting software system (SAP) using the appropriate transaction codes;
§ Post all payments made or received by wire transfer timely and accurately;
§ Prepare accurate bank reconciliation statements on a monthly and timely basis;
§ Respond to internal and external queries in a timely and in a professional manner;
§ Assist in resolving invoice discrepancies with the vendor;
§ Process payable documents in accordance with their legal and compliance policies;
§ Process and release cheques for related invoices and claims promptly;
§ Verify outgoing cheques for accuracy;
§ Assist in the archiving of department documentation;
§ Process staff expense claim and travel return forms in a timely manner;
§ Provide general filing and administrative support to the finance department;
§ Assist in maintaining detailed records of budget estimates, obligations and available balances, producing forecasts of expenditure; reconcile divisional accounts with central accounts;
§ Perform any other duty assigned by the supervisor.
ACADEMIC QUALIFICATIONS AND EXPERIENCE
§ Brevet deTechnicien Superieur (BTS)/Ordinary National Diploma(OND) or equivalent certificate in finance specialty, Accounting or a related field from a recognized University;
§ 5 years of progressively more responsible work experience in finance, budget, accounting, or related area;
§ Demonstrated professional competence to extract, interpret, and analyze a wide variety of accounting data and to resolve data discrepancies and other problems;
§ Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities;
§ Ability to identify and resolve accounting data discrepancies and operational problems.
Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS KEY COMPETENCIES
§ Ability to assume a credible presence when explaining rules, standards and expectations (e.g. deadlines) to ensure compliance and work expectations are met;
§ Ability to motivate self and/or others to engage in discussions that will result in recommendations to improve processes, templates or other work tools;
§ Ability to engage in positive approaches to team work, participate actively in discussions and the achievement of team goals;
§ Ability to take responsibility for own career and performance with the occasional guidance from the supervisor/mentor;
§ Ability to build capacity of self and others by sharing knowledge, tools, expertise and experience with others to remain proficient and well informed in the execution of assigned role.
§ Interpersonal, listening and multitasking skills with a good understanding of client service responsibilities and role in representing ECOWAS values in all interactions;
§ Ability to take initiative to resolve routine problems associated with assigned tasks using good judgment in involving colleagues or superiors as required;
§ Ability to work as part of a team with the ability to explain client interactions to resolve concerns, problems and improve services;
§ Ability to manage own time effectively and organize own work area in a manner that will meet performance expectations related to assigned client services;
§ Ability to direct people to the appropriate source for further information and ask for help when overwhelmed with client demands.
§ Ability to apply culturally-relevant and appropriate approaches with people from diverse cultural backgrounds;
§ Good diversity management skills to interact with individuals in a manner that is culturally appropriate and in accordance with ECOWAS rules/policies;
§ Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors;
§ Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
§ Knowledge of diversity management as it relates to daily work expectations and assigned tasks.
§ Knowledge of the ECOWAS mandate and operational goals of relevance to assigned responsibilities;
§ Ability to keep up-to-date with Departmental activities, schedules and goals of pertinence to own work team, functional area;
§ Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound judgment in their application;
§ Demonstrated strong interest and commitment to ECOWAS values and activities in daily assumption of duties.
§ Excellent ability to maintain, process and provide accurate information as part of assigned tasks;
§ Ability to organize files and information for easy retrieval and record keeping;
§ Ability to spot mistakes, act promptly to correct them and learn from experiences;
§ Knowledge and ability to challenge and question fundamental assumptions regarding accepted ways of doing things in the spirit of improvement
§ Ability to use current technology to communicate effectively e.g. office software programs, including spreadsheets, word processing and graphic presentation software; ability to type and format presentations, reports, manuals, newsletters, website content and proficiency in information communication technologies(ICT);
§ Well-developed information sharing skills using technology and in accordance in established processes and practices;
§ Advanced verbal assertiveness and communication skills with a demonstrated ability to acknowledge and understand the validity of others’ viewpoints and to respond in a constructive manner;
§ Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
§ Ability to allocate time for specific task in a manner that will meet deadlines and quality/quantity expectations
§ Good organizational skills with an excellent ability to break down work into smaller parts and focusing on the most important steps first;
§ Ability to contribute to maintaining organizational performance standards throughout implementation of new processes, practices and plans adopted by the Department and of relevance to assigned tasks;
§ Ability to monitor progress and to consider new goals in the context of assigned responsibilities;
§ Ability to follow through with commitments made to others.
Application Procedures: How To Apply
- First Read about the job here Click here for job information
- Then Click here to download Application Form (Ms Word)
- Fill the downloaded ECOWAS Recruitment form on a pc
- Then attach a Curriculum Vitae (CV) and a Motivation Letter and submit to the following email address: [email protected]
- State the position you are applying for as the subject of the email