Here are Factors To Consider For The BECE SHS Placement. The Computerized School Selection and Placement System (CSSPS) is the medium through which the Basic Education Certificate Examination (BECE) graduates are placed into the various Senior High Schools (SHS) in Ghana.
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BECE SHS Placement Categories of Students
Category 1: Qualified candidates who completed that academic year
Category 2: Re-entry Candidates who completed 3 years back
Category 3: Foreign Students (Ghanaians & Non- Ghanaians) who schooled
The Placement Process/Criteria
The placement process begins using the candidate’s aggregate from his or her four core subjects (English, Maths, Integrated Science and Social Studies) plus the two best grades from his or her elective subjects.
The vacancies declared earlier by each school are then fed into the Computerized School Selection and Placement System (CSSPS).
There are three modes by which placement is done under the CSSPS: 1. Automatic Placement Self-Placement and Manual Placement.
All About BECE SHS Placement
- AUTOMATIC -PLACEMENT
This is the process by which the CSSPS places the students by merit into one of their chosen schools in descending order. This is run automatically without any manual intervention.
Factors to consider during Automatic Placement
A number of factors influence the automatic run for placement in schools. These factors include;
The competitive nature of the school, these include the programme competition and the residential choice (day or boarding). Also, 30% of places are reserved for public school graduates.
Other factors include the Number of Grade ones, Raw Scores and the Subject Performances, which leads to the use of a process known as Tie-Breaking.
The Automatic Placement Process
If the candidate’s aggregate falls within the merit of the programme chosen for their first choice, the CSSPS then checks the student’s preferred residential status for space and places him or her accordingly. If the desired residential status is full, the CSSPS moves him or her to the second choice.
For instance, if a student with aggregate 8 would otherwise get a place in school A but has chosen the more competitive boarding option and space is full because other candidates with a better aggregate have secured placement into the boarding house, then the system will not place him or her on day status in that school because the DAY option was not the candidate’s choice.
The system will move to their second-choice -school to attempt to get both their programme and residential choice. If unsuccessful, the system will proceed to their third choice and so on. The process is repeated until the student is placed.
Where a candidate has chosen a school both as boarding and as their compulsory day choice, if the system is unable to secure boarding space for him or her, it will then seek to place him or her on the day basis in that school.
Further Explanation of the Automatic Placement Process
Whilst Aggregate 10 is a decent grade, it will definitely not get you into the ultra-competitive science programme at GeyHey from a private JHS, whilst there is a better chance of getting into the same GeyHey to read the less competitive Home Economics programme.
Note further that you cannot switch programme choice at this stage. In other words, if you chose science in a particular school and your grades are unlikely to get you into that programme, you cannot request to be placed in the Business or Visual Art programme in that school or any other school.
If you are not successful in your programme choice in your first-choice school, you will simply be moved to your second choice school for an attempt to place you there. If unsuccessful, you move to your third, and so on.
Automatic Placement when there is Tie-Breaking
Tie-Breaking occurs in a situation where a school is oversubscribed for a particular programme by students with similar aggregates.
The tie-breaking system is employed to determine the placement.
Factors to consider Using the Tie-Breaking System
When using the Tie-Breaking System, the following factors are being considered.
- The number of Grade Ones
E.g. If 300 students with Aggregate Six are competing for Science in School A and there are only 120 science spaces available, the ranking will be done such that those with Nine Ones will gain admission, followed by those with Eight Ones, and so on.
- Raw Score
If there is still a further need to break a tie, this will be done in descending order with respect to the raw scores obtained.
iii. Subject performance
A further tie-breaking, where necessary, will then follow with respect to the core subjects; English, Mathematics, Integrated Science and Social Studies.
Depending on the level of performance and therefore competition, it is possible for a candidate with Aggregate six to miss out on a highly competitive programme in a highly competitive school and on a highly competitive residential status like boarding, in which case he or she will be moved to their 2nd choice for possible placement.
For instance, if you choose the highly competitive science programme in OWASS and you miss out, you cannot come and ask for your programme to be changed to another programme at OWASS.
Sensitization of school heads and other education has been ongoing. Schools are to guide parents in turn.
This happens in instances where a student may not be successful during Automatic Placement in a place at any of his/her school choices.
Self-placement is a process that allows such candidates an opportunity to go into the CSSPS portal and select from schools with available vacancy.
Features of Self-Placement
- Only Schools with available vacancies will be displayed on the portal.
- Schools with vacancies will be displayed for candidates to choose based on their aggregate.
iii. Schools shown will have their location and residential options available
- Candidates can change schools as many times as possible depending on available spaces. The opportunity to change CEASES immediately the candidate enrols in a school.
Procedure for Self Placement
Candidate will log into the system using their index number
Candidate will choose his/her residential preference i.e Day or Boarding.
- If a candidate selects boarding, all schools with boarding vacancies will be displayed.
- If a candidate selects day, then there will be a drop-down menu for the candidate to select;
- Day within catchment area or
- Day outside catchment area
- Day within catchment area displays only schools with day vacancy within 16km of the JHS that the candidate attended.
- Day outside catchment area displays all schools with day vacancies.
Before day outside catchment area is effected; the candidate must confirm again if they intend to attend school outside their catchment area as a day student.
Candidate is also able to select their preferred programme.
Once they confirm from the list of available schools that meet their preferences, they are then placed in the school by the system and can print out the placement sheet and go to the school to enrol.
At all times, therefore, the candidate is in full control of where he or she chooses to place himself. In many cases, candidates leave the self-placement process to internet cafe attendants, who then selects a school without recourse to the candidate.
The candidate then rushes to Independence Square to complain that the system has placed him or her to Mpraeso or Atebubu when s/he lives in Nungua, and with an attentive media looking for scoops, this is a perfect story of CSSPS incompetence.
You push the candidate or parent and s/he admits it was given to a cafe attendant to process and they left the cafe and came back later.
All About MANUAL PLACEMENT
Prior to the initiation of the Computerized School Selection and
Placement System (CSSPS), the selection and placement of students in second
cycle institutions was machine-driven and labour-intensive.
The manual system was laborious and time-consuming. It was also characterized by
several limitations and flaws such as misplacement of student registration
cards and forms, wrong shading of index and code numbers by students and
heads of Junior High Schools (JHSs), undue delay in admissions as well as
loss of admission letters.
Furthermore, the manual system was highly susceptible to human manipulation and machinations such as bribery and corruption. Rich and affluent parents used their monetary influence to secure placement for their wards in good and extremely endowed schools to the disadvantage of good students from poor homes.
Similarly, the influence and pressure from “old boys” and “old girls” associations, PTA officials, protocol admissions and insatiability by some heads of second cycle institutions
plagued the admission procedures of the manual system.
Additionally, before the introduction of the CSSPS innovation, heads
of very good and highly endowed schools indiscriminately and unilaterally set
high personal cut-off grade points and admission standards to attract only the
exceptionally good and gifted students to the detriment of the less brilliant and
rural setting students.
Furthermore, in the era of the manual system, the period of the release of the Basic Education Certificate Examination (BECE) results was a terrible period for parents and students. Nervous parents had to travel to the selected schools of their wards to ascertain the admission status of their wards and to pay the admission fee on time to secure the place else it will be given to another person.
Indisputably, these problems that lumbered the manual system made it
unbefitting as a selection and placement tool.
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